Benefits and Features
KeepAccount™ Online is a secure cloud-based system. There is no program or database to install.
Customized to fit YOUR needs
An administrator of the KeepAccount™ Online program can setup the system to make it unique to your institution. These are some of the features you can adjust to fit your specific needs:
Transactions that work for you
Transactions are tagged with category codes. Reports can be run showing how much was either deposited or withdrawn from accounts for each code. Batch entry screens are available for multiple transactions for the same category code such as haircuts or visits to the nurse.
Individual accounts can be “frozen” and not allow any withdrawals. This can be used if you want to prevent money from being spent in commissary or sent home when there could be pending withdrawals for something like child support. The freeze will allow deposits to be made to the account.
If there are multiple accounts, the 2nd account can be used as an escrow account. The money will transfer when the time set by admin has passed. This gives the institution time to make sure a money order or check clears the bank before the inmate can spend it.
Commissary & Inventory
The KeepAccount™ Online system has inventory control. If you carry your own inventory the KeepAccount™ Online system will track changes for you. It will let you know when the item is running low and needs to be reordered. Limits can be set for quantities for each specific item to be purchased per visit or order. Types of items can be grouped and quantity limits on purchase for each group can be set. Cost price and sales price are tracked and used to print sales reports. The sales reports will show the profit made and the amount of tax collected.